Privacy Policy

Privacy Policy - Right Tax Returns

UK GDPR Compliant

Your data protection matters to us Compliant

1

Our Commitment to Your Privacy

At Right Tax Returns (a service of Right Accounts and Tax Ltd), we take your privacy seriously. This policy explains how we collect, use, and protect your personal information in compliance with UK data protection laws.

Service Scope: This policy applies to our Self Assessment tax return service available at www.taxreturn-accountant.co.uk. By using our service, you agree to the terms outlined here.

2

Information We Collect

Essential Information for Tax Services

To prepare and submit your Self Assessment tax return, we require:

  • Personal Identification: Full name, date of birth, National Insurance number, Unique Taxpayer Reference (UTR)
  • Contact Details: Email address, phone number, residential address
  • Financial Information: Income from employment, self-employment, property, investments, and allowable expenses
  • Supporting Documents: P60s, P45s, bank statements, invoices, receipts as required for tax filing

Automatically Collected Data

When you visit our website, we may collect technical information such as IP address, browser type, and device information for security and service improvement purposes.

3

How We Use Your Information

Purpose Legal Basis Examples
Tax Return Preparation Contract Fulfillment Processing your Self Assessment
HMRC Submission Legal Obligation Filing with HM Revenue & Customs
Client Communication Legitimate Interest Email updates about your return
Service Security Legitimate Interest Fraud prevention, system protection

Important: We never sell your data. We don't use your information for marketing. We only process data necessary for providing our tax service.

4

Security & Protection

Our Security Measures

We implement robust security protocols to protect your information:

  • Encryption: 256-bit SSL encryption for all data transmissions
  • Secure Storage: UK-based encrypted cloud storage with regular security audits
  • Access Controls: Strict role-based access for our qualified accountants
  • Regular Updates: Continuous security monitoring and system updates
  • Staff Training: Comprehensive data protection training for all team members

In the unlikely event of a data breach, we have procedures in place to promptly address the issue and notify affected individuals as required by law.

5

Data Sharing & Third Parties

Required Sharing

We only share your information when necessary:

  • HM Revenue & Customs: Required by UK law for tax submission
  • Our Qualified Accountants: UK-based professionals who process your return
  • Secure Payment Processors: Stripe for payment processing only
  • Legal Requirements: If required by law or to protect legal rights

UK Data Processing: All data processing occurs within the United Kingdom. We do not transfer your personal data outside the UK.

6

Data Retention Period

We retain your personal data for 7 years from the end of the tax year it relates to, in compliance with:

  • UK tax legislation requirements
  • HMRC record-keeping rules
  • Professional accounting standards

After 7 years, we securely delete or anonymize your personal data. Backup copies are maintained for disaster recovery and are subject to the same retention policy.

7

Your Data Protection Rights

📋
Right to Access

Request a copy of your personal data we hold

✏️
Right to Correction

Request correction of inaccurate information

🗑️
Right to Deletion

Request deletion of your data in certain circumstances

⏸️
Right to Restrict

Request limitation of how we use your data

📤
Right to Portability

Receive your data in a structured format

🚫
Right to Object

Object to certain types of data processing

Exercising Your Rights: Contact us at info@taxreturn-accountant.co.uk to exercise any of these rights. We respond within 30 days and do not charge for reasonable requests.

8

Cookies & Website Tracking

We use minimal, essential cookies only:

  • Session Cookies: To maintain your secure session during form completion
  • Security Cookies: For protection against fraudulent activity
  • Preference Cookies: To remember your service preferences

Privacy-First Approach: We do not use tracking cookies, Google Analytics, Facebook pixels, or any third-party analytics. We respect your browsing privacy.

Contact Our Privacy Team

Right Tax
Northgate House,
Upper Borough Walls,
Bath, BA1 1RG

For privacy inquiries or to exercise your data rights:

We aim to respond to all privacy-related inquiries within 48 hours.

This privacy policy was last updated on .

We may update this policy periodically. The latest version will always be available on our website.